Minutes of the Shipton Bellinger Short Parish Council Meeting and AGM held on Monday 12th May 2014 in the Main Hall, Village Centre at 7.00pm.

Present : Cllr Mr D Davies - Vice Chairman

Cllr Mrs S Turner

Cllr Mr S Bluff

Cllr Mr M Bladen

Cllr Mr T Bowden

Cllr Mr P Stinton

Richard Waterman - Parish Clerk

Borough Councillor Mrs E Charnley

Borough Councillor Mr P Lashbrook

Member of the Public - 12

Apologies : Cllr Miss A Reynolds - Chairman and County Councillor Mrs P West.

SHORT MEETING - 7PM

WELCOME - Cllr Mr D Davies welcomed everyone to the meeting.

DECLARATION OF INTERESTS

Cllr Mr T Bowden declared an interest in the Village Shop premises.

ELECTION OF CHAIRMAN AND VICE CHAIRMAN.

CHAIRMAN - Cllr Mrs S Turner proposed Cllr Miss A Reynolds as Chairman, this was

seconded by Cllr Mr D Davies. There were no other proposals. All agreed and Cllr Miss A Reynolds was elected Chairman.

VICE CHAIRMAN - Cllr Mrs S Turner proposed Cllr Mr D Davies as Vice Chairman, this was seconded by Cllr Mr P Stinton. There were no other proposals. All agreed and Cllr Mr D Davies was elected Vice Chairman.

PLANNING.

14/00959/FULLN - Demolition of existing single storey rear extension and garage, erection

of single storey rear extension to provide dining room, kitchen, utility,

bedroom, en-suite and bathroom, and erection of detached double

Garage - Moorings, High Street, Shipton Bellinger.

The Parish Council had NO OBJECTIONS to this planning application.

SOLAR FARM - SNODDINGTON LANE.

The Parish Council have been informed of proposals to build another Solar Farm on land adjacent to Snoddington Lane in the Shipton Bellinger parish - on the border with Kimpton. The Company involved have invited the Parish Council to a site meeting at 4pm on the 15th May 2014. A public presentation is being held in the Village Centre starting at 5pm on the 15th May 2014.

VILLAGE CENTRE

Cllr Mr M Bladen was nominated as the Village Centre Parish Council Representative, the Parish Council all agreed that he was doing a good job.

CLOSE OF THE MEETING

The Vice Chairman closed the meeting at 7.20pm.

AGM MEETING - 7.30PM

WELCOME.

Cllr Mr D Davies welcomed everyone to the 2014 Shipton Bellinger AGM. The Parish Council introduced themselves.

CHAIRMAN’S REPORT.

Cllr Mr D Davies read out the following report from Cllr Miss A Reynolds :

Good evening and welcome to the 2014 AGM of Shipton Bellinger Parish Council.

At a short meeting prior to this AGM Cllr Miss A Reynolds was voted in as Chairman and Cllr Mr D Davies as Vice Chairman

Looking back over the past year I realise quite a few things have happened within the Parish.

After the persistent reporting of potholes and road defects by the Parish Council last summer saw HCC’s Operation Resilience Team visit the village. The High St and Parkhouse Road were resurfaced and although there were a few moans at the time there were more positive comments afterwards. I hope you agree the result has been a great improvement.

HCC also installed a new soakaway and gullies in Hedges Close to try and alleviate the flooding in Gardeners Green.

Also last summer the beech tree at the School House had to be cut down after it was deemed to be unsafe. This highlighted to the Parish Council the number of properties with large trees on their land. Although the Parish Council has no responsibility for these trees Cllr Davies undertook an inventory of these properties and delivered a letter to each. This reminded the residents to ensure they maintain the trees as should there be any problems their insurance may not to cover them.

The autumn brought some bad news when the Post Office closed at short notice. Everything that can be done is being done to get it reopened even it means reducing the opening hours. Sir George Young, MP, has been in talks with the Post Office as has the landlords, HCC and the shop keepers. (insert any updates)

Most of you will have noticed that new street lighting has been installed throughout the village. There are a few left to be changed and one with a defect but all outstanding lights are in hand.

The arch over the pathway into Gardeners Green has been removed after both Test Valley and HCC decided it had finally had its day!

The widening and strengthening of the bridge at Parkhouse seemed to pass off without too much inconvenience

The most obvious highlight, if that’s what it could be described as, was the wet weather leading to the river bursting its banks and the threat from ground water levels. Our Flood Warden, Cllr Bluff, will talk about what happened, why and future plans later so I’ll leave this subject to him.

Looking forward to the rest of 2014 there are two ongoing projects to be completed this year.

The speed limits on the A338, which those of you who attend the AGM every year will know this has been on the agenda for what seems like forever. It seems every year I say it will happen but things out of our control always put obstacles in the way. The good news is HCC have confirmed the speed limit changes will be implemented on 31st May 2014. The current 40mph will be reduced to 30 and the national limit up to the county border will become 50mph. This will include new village signs and ‘gateways’. The ‘gateways’ will be white fencing at the start of the 40mph section.

A plan for a new play park for older children and some updated bits for the existing area have moved ever closer. We are waiting for the outcome of one last application, which won’t be decided until June. Even if this bid is unsuccessful however we have still secured at least £31,000. This amount would mean deciding on which pieces of equipment to leave out but still would allow us to install a decent play park. Fingers crossed for a successful outcome on the final application! Once the equipment is installed we will erect new fencing which will also enclose the BMX facility which would stop dogs from entering the field from the bridleway.

FINANCIAL REPORT

The Clerk produced a Balance Sheet showing the Parish Councils assets and the figures for the Year 2012/13 and 2013/14. The Clerk explained the 2013/2014 figures. The Parish Council carried forward a balance of £6,297.41. In addition a balance of £2314.09 from the Old Youth Club is being held by the Parish Council towards the new Play Area. There were no questions from the public on the Parish Councils accounts. The Parish Council agreed to adopt the accounts for the 2013/2014 financial year.

FLOODING

Cllr Mr S Bluff our Village Flood Warden spoke about the Winter Flooding in Shipton Bellinger.

The Village has a good working relationship with the Environment Agency and we come under the Blanford region. Throughout the period EA were in daily contact with Cllr Mr s Bluff.

The water course was cleared (not dredged) prior to the start of the bad weather. This resulted in an increased flow through the village.

As the water rises there is seasonal absorption, once the land is saturated the river bourn starts to flow.

Watery Lane was closed for a period due to flooding for safety reasons.

Culverts were dammed that were back flowing into Bulford Road, this diverted the surface water from the field into Watery lane and into the Bourne

The water levels in the Bourne rose and hit the bridges spilling out onto the High Street. The decision was made to close through access on the High Street, unpopular with some residents but it did protect properties from damage of water wash. The High Street was kept closed until the water levels had receded to a point where it was unlikely that they would not flood the High Street again.

There were a few problems with sewage and at one point due to a breakdown of one of the pumps, tankers were used. It was noted that at no time was there any sewage in the Bourne.

A good line of communication has also been established with Tidworth and Cholderton.

Cllr Mr P Lashbrook worked tirelessly to liaising with Hampshire County Council and Test Valley Borough Council.

Sand Bags were initially a problem from the Authorities but this was sorted out quickly. The Parish Council purchased additional sandbags and sand to distribute to residents.

There was no properties flooded by the water from the Bourne, the flooding experienced was from ground water.

Cllr Mr S Bluff and Cllr Mr P Lashbrook are putting together a report on the lessons learnt and will be liaising with the various agencies. A vote of thanks to the Church and the Village Centre for their quick response to provide shelter if the need arose.

NEIGHBOURHOOD WATCH

Cllr Mr s Bluff spoke about the Neighbourhood watch in the village and stated that PCSO Dave Trowbridge did a really good job policing Shipton Bellinger. Cllr Mr S Bluff urged residents to report anything suspicious to the police either using the 101 telephone number of in an emergency 999.

COUNCILLOR MRS E CHARNLEY’S REPORT.

It's been a very interesting year and we have had adverse weather conditions of storms and flooding that we haven't seen in many years. My thanks goes out to all those involved who helped to keep the waters at bay, and our Parish Council with the help of your local authority who were better prepared than in the past.

Despite considerable pressures, your council has managed its way through a lengthy period of austerity. The central government funding gap has seen us lose £2.6m since 2010/11. However through efficiencies and prudent financial planning we are able to freeze Council Tax for the coming year, as well as retaining existing car park charges. This will continue to help our residents not only with their shopping but also those who work in Andover. We remain competitive with other local towns such as Salisbury.

As many of you know our Post Office has now been shut for around six months. would like to thank the many people who have been involved in trying to get it reopened, especially Tony Bowden who has been in continual negotiations with the Post Office management. I have liaised with your MP Sir George Young who has also been working with senior managers at the Post Office and I know that your Parish Chairman Anne Reynolds has also been lending her support. I believe in the end; the solution and responsibility lies with the Post Office management, and I do feel that the Post Office being shut has had a damaging effect on the local community. I feel that they could be more proactive, and to this end they have sent myself a letter which I know others involved received to say that they may be close to reopening; even if that means outsourcing the job. However my hope is that it will not drag on throughout the summer months.

On a brighter note I was very happy along with my fellow councillor Phil Lashbrook to lend support financially via a local council grant to the play park area. I am sure that it will be money well spent and look forward to supporting any other projects that your local community may have in the future.

To this end I would also like to thank the Parish Council and their chairman, for its support, they work tirelessly for their residents, and also for our Parish Council Clerk, and of course I also thank my fellow ward councillor Phil Lashbrook and county councillor Pat West.

COUNCILLOR MR P LASHBROOK’S REPORT.

Cllr Mr P Lashbrook thanked the Parish Council for all the work they do for the Village. Cllr Mr S Bluff has done an outstanding job on the flooding and Shipton Bellinger have been lucky to have had run of good Chairman’s. Cllr Miss A Reynolds is doing an outstanding job and works tirelessly for the village.

Cllr Mr P Lashbrook also wished to thank the Shipton Bellinger Parishioners for their patience during the flooding, working together resulted in little damage being done to the infrastructure of the village.

Cllr Mr P Lashbrook stated that he was the Rural Co-ordinator for Neighbourhood Watch and wished to thank Cllr Mr S Bluff for the work he has done in Shipton Bellinger.

MEMBERS OF THE PUBLIC

Mrs Hymas-Parry asked if the Parish Council had enquired what impact the run off water from the large development in Tidworth would have on the village?

Cllr Mr P Lashbrook stated that TVBC have been consulted by Wiltshire on all aspects of the proposed development and this is being monitored.

Mr Paul Marsh reported that he has undertaken a project to trace and find out information on the names commemorated on the War Memorial who served in World War One. There are 15 names on the War Memorial from World War One. An article will be placed in the News Letter asking for any background information.

Cllr Mrs S turner reported that the Andover War memorial Hospital are planning a service, details will be made available soon. Rev’d Sandra Williams reported that there will be a service at the Church on the 3rd August 2014 at 6pm.

There are also plans to plants poppies around the War Memorial. Cllr Mr P Lashbrook will enquire at TVBC if they have any poppies left from their recent planting project.

Mrs C Estlick asked for an up-date on the blocked drains and culverts in Bulford Road.

The Clerk reported that he and the Chairman had met with Keith Thompson from Highways the previous week and he has added the blocked drains and culverts to his works schedule. The Clerk reported that Keith Thompson is also passing on the request to have the railings painted on the A338 through the village, apparently HCC employ a man to do this.

Mr D Stubbs reported that the School hedge has still not been cut. This was noted.

CLOSE OF THE MEETING

Cllr Mr D Davies thanked everyone for coming and closed the meeting.