Minutes of the Shipton Bellinger Parish Council Meeting held on Monday 7th March 2011 in the Fletcher Room, Village Centre at 7.30pm.

Present : Cllr Miss A Reynolds - Chairman

Cllr Mrs R Tetlow

Cllr Mr T Bowden

Cllr Mr M Udale

Cllr Mr M Bladen

Cllr Mr G Richardson

Richard Waterman - Parish Clerk

Borough Councillor Mr P Lashbrook

Members of the Public - Mrs C Estlick and Mrs D Elkins

Apologies : Cllr Mr D Davies, Cllr Mrs S Turner, Cllr Mr S Bluff, County Councillor Mrs P West

Mr D Sperry - Village Centre Chairman and Borough Councillor Mrs E Charnley.

WELCOME. The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS.

Cllr Mrs Tetlow declared an interest in Footpath 5, Flooding and the Allotments.

Cllr Miss A Reynolds declared an interest in Footpath 5 and the Allotments

Cllr Mr T Bowden declared an interest in the Village Centre

Cllr Mr M Bladen declared an interest in Watery Lane/ Bulford Road.

VILLAGE CENTRE REPORT.

1. VIEWING ROOM - The ceiling in the viewing room is being repaired and the insurance claim

has been successful.

2. EARTH AND HEDGING PILES ON PLAYING FIELD - The Clerk reported that he had contacted

Earthline and they have said they will remove any excess soil from the site free of charge,

but they cannot take away any other matter - this will mean that the heaps need to be

sorted. The Clerk has spoken to Nelly and he is going to price up the job of separating the

wood from the soil so that it can be burnt, when this has been done it can be loaded onto

an Earthline lorry.

It is hoped that some additional sorting out can be undertaken during Operation Clean

Sweep

3. Cricket Nets - Mr Sperry has received a quote from a company which provided the nets for

Collingbourne. The cage and nets will cost £2514. The cost for the artificial practice cricket

pitch ranges from £5,040 up to £10,370.

Cllr Mr M Bladen reported that the Village Centre has taken a regular booking from a Judo/Martial Arts club for a Sunday morning.

MINUTES OF THE PREVIOUS MEETING.

The Chairman signed the minutes of the previous meeting as a true record. Matters arising from those minutes :-

FLOODING - There is no danger of flooding at the moment. The water in the various village wells used as an indication is very low and in some cases no-existent.

SOUTHERN WATER - EXPLORATORY BORE HOLES - Local knowledge has brought to light that for years large amounts of animal muck was stored in the field adjacent to Echo Echo, could this have contributed over time to the problem of high levels of nitrates in the water?

Cllr Mr T Bowden stated that the initial indications show that the nitrates are coming from sewage works and this is being monitored. The Clerk was asked to write to Southern Water for clarification of the situation.

Cllr Mr T Bowden reported that while working in the village he saw three Environment Agency Officers walking along the River Bed and approached them on their return to have a chat. Cllr Mr Bowden was amazed that they had no knowledge of the large scale housing development to be built on the flood plain at Tidworth. The Officers planned to visit the site after they had left Shipton Bellinger.

BUS SHELTER - The Clerk reported that he has the Grant Application form from TVBC and is ready to proceed. However the minimum grant awarded is £1000 and is match funded, to take full advantage of the grant it may be advantageous for the Parish Council to install two bus shelters while we have the opportunity. The two sites would be Threadgill Way and Bulford Road. This was discussed and it was agreed to increase the opportunity to provide two additional bus shelters for the village.

The Clerk also suggested that some repair work is carried out on the bus shelters in the High Street and Parkhouse Road, both need panels replacing and a coat of paint. Regular cleaning would also improve their look and quotes will be obtained for discussion at the next meeting.

FOOTPATHS 17 AND 5 - The Chairman had hoped that Cllr Mr Bluff would be present so that the way forward for Footpath 5 could be discussed. Mr Curry has completed the planned work he had for Footpath 17 and the Parish Council were happy that no excessive cutting back has been done. Mr Curry also intends to install some rabbit proof fencing.

GRAVE YARD GRASS CUTTING - The Chairman reported that with the Clerk she had met with three members the P.C.C. and Kevin Harrington from TVBC to discuss the Grave Yard grass cutting. The contract for the grass cutting has been renewed each year without question with an agreed annual percentage increase. There are no complaints with the standard of work and it was noted how good the Church Grave Yard looks, it is the increasing cost involved that has been questioned.

It was agreed that Kevin Harrington will do a price comparison for the same specification using the Test Valley contractors, this will be compared with what is currently being paid. It may well turn out the current pricing for the work being done is the going rate. The three interested parties will re-group once this exercise has been completed to discuss the way forward.

The grass cutting costs are split three ways :- Parochial Church Council 20%, Parish Council 30% and Test Valley Borough Council 50%

PLANNING

There were no new Planning Applications to discuss.

SOCIAL HOUSING

The Chairman and the Clerk were invited to a site meeting to discuss Social Housing in Shipton Bellinger by Jane Rukin, Rural Housing Enabler, Community Action Hampshire.

Mr Chris Buckhannon from Hyde Housing and Donna Wagers from TVBC were also present.

As a result of the housing survey conducted by Community Action Hampshire in 2008, it was found that there was a large need for affordable housing within the Parish, and the latest figures show a total of 27 applicants with a local connection to Shipton Bellinger who are registered as in housing need. Two sites have been identified in the Strategic Housing Land Availability Assessment submitted by Local Land Owners or their agents, the field behind the old Pop Factory (the site originally put forward for allotments and owned by H.C.C) and Manor Farm land from the High Street right through to Bulford Road.

The field behind the old Pop Factory has been deemed unsuitable due to access. There are possibilities for a small development of affordable housing in the top end of the field bordering Bulford Road - opposite the Old Laundry Houses.

Cllr Mr M Bladen declared an interest being a resident of Bulford Road and stated that he would be against development in this field. This was noted.

The Chairman stated that this was the first initial approach and that notes of the meeting will be forwarded to the Parish Council in due course. A scheme may not happen for several years and the Parish Council will be involved in all discussions. Any further presentations from the housing team will be to the whole Parish Council.

PARISH AND BOROUGH COUNCIL ELECTIONS 2011

The Clerk explained the procedure and time scale for the Parish and Borough Elections. Notices will be placed on the Village Notice Boards on Friday 25th March 2011.

VILLAGE ROADS AND A33B BRIDGE OVER THE RIVER BOURNE.

The Chairman and the Clerk had a site meeting with John Clarke from Highways earlier in the day to discuss the repairs that are needed for the village roads. The various pot holes in the High Street, Bulford Road , Parkhouse Road and the junction of the High Street and Bulford Road were pointed out and noted for repair. Mr Clarke stated that an order had been issued for the repair of the drain in Hedges Close and he will look into why this has not been done. Mr Clarke thought that the dropped kerb will now be done in the next financial year. It has been agreed that regular site meetings will be held through out the year to keep abreast of the village roads.

The Chairman wished to thank Mrs Tidy for bringing to the Parish Councils attention the state of the A338 bridge over the River Bourne at the High Street junction. The Clerk contacted Mr Yexley, Structural Engineer at H.C.C. Engineers visited the site on Monday 28th February.

The deterioration is limited to the edge beam only and is probably due to frost action over the recent winter. All the bridges are inspected annually and HCCs report for this bridge from last June did not show deterioration of this level. An order has now been placed with the contractor to undertake concrete repairs.

CLLR MRS P WESTS REPORT

Hampshire County Council’s Budget and Council Tax has now been set for 2011/12. Prioritising care for the vulnerable has been the most important issue as the Council prepared plans to meet an unprecedented £55 million funding gap.

To meet the funding challenge, the Council has focused its efforts on reducing running costs and looked to transform the way it delivers services. These measures have successfully identified savings of £28 million.

At a meeting of the full County Council on Thursday 24 February 2011, a budget of £715 million to provide all services excluding schools (which are funded via a direct grant from Government) was set and Council Tax frozen at its current rate. The Budget has particularly focused funding on core services for those people that need support the most.

At the Council meeting, a number of new proposals to support the young, elderly, the vulnerable and their carers totalling £2.7 million were introduced. These included:

· £1m extra to be provided to adult services

· £300,000 to buffer grants for voluntary organisations

· £60,000 to retain the Link Library service for Leigh Park and Wecock, in Havant

· £1m is being put back into the ‘aiming high’ budget for disabled children.

These additions to the budget are on top of £1.2million the Cabinet agreed should be added to the Children’s Services budget.

The Council has also had to fill a funding deficit of £1.2 million to provide the statutory concessionary bus fare scheme it is taking over from district councils. New proposals will see the Council increasing its contribution to this by £350,000 to allow all pass holders to travel from 9am on any bus.

As phase two of Hampshire County Council’s mobile library public consultation ends, the new service is revealed.

After receiving 199 comments about the proposed new service, an extra 52 stops will be added (after 31 have been deleted) to the monthly schedule, bringing the total number of stops up to 365 from the suggested 344 stops. In addition, thanks to an extra funding from the Leader of the County Council, the Family Library Link mobile library will continue to run. Completely restocking the four mobile libraries, that will be used regularly, with brand new books from the latest romantic comedy to the old classics and crime thrillers. This will include taking away the DVDs and CDs which were rarely used to make way for even more books.

The service will keep eight of the 19 mobile libraries currently in use. Four of the mobiles will be used to do the regular stops while one is kept in reserve in case one breaks down. One of the two largest mobiles will be kept to be used when a static library is closed for refurbishment and the two remaining mobiles will be used for the Home Library Service covering Fareham and Gosport and the Family Library Link service.

The number of staff needed to deliver the new service has increased from 8.73 full time equivalent (FTE) to 10. This is due to the need for the drivers to have enough time to update and refresh stock when they are not on the road, increasing the number of drivers from 5.73 to 7 FTE. It also includes three full time Volunteer Co-ordinator posts to expand the Home Library Service.

 

“After two rounds of public consultation officers have come up with a proposal that will save between £550,000 to £600,000 per year. Each of the four mobiles that will be used to run the regular service will be used more efficiently by choosing routes and stops that compliment and benefit the local community for example running on Saturdays.”

Each of the stops included in the new service will be monitored over the next twelve months.

They will each have a target of attracting 10 customers per 20 minute stop or 50 for a two to three hour stop. Should this target be not be meet on a regular basis then the stop may cease to exist when the service is reviewed in a year’s time. Hampshire County Council will however be implementing a strong marketing policy to ensure as many people as people are aware of the service and using it.

Details of the individual routes and timings are currently being worked out and should be available by May, ready for the new timetable to start on Monday 4 July 2011.

The service to care homes will be taken on by Activity co-ordinators who will select and collect books from their nearest library and visits to sheltered accommodation will continue if they are located outside two miles from a static library. Other schemes still available to all residents is the Good Neighbour Scheme or the Home Library Service.

Background information:

Hampshire’s Mobile Library Service is one of the biggest in the country, with 19 vehicles making over 1200 stops, mostly on a fortnightly schedule. It costs £960,000 to run per year (plus the costs of the stock) and, over the last five years, visits have decreased by 23% and book issues by 39%.

CLLR MR P LASHBROOK AND CLLR MRS E CHARNLEYS REPORT.

Cllr Mrs E Charnley sent in a report covering the Green Garden waste and the revision to Hampshire County Councils Concessionary Travel Scheme.

Cllr Mr P Lashbrook reported that the Police have agreed to train Beat officers to use the portable speed enforcement equipment, PC Kitson will provide more details in due course. PC Paul White has offered to come to the Parish Council AGM to report on the scheme.

Cllr Mr P Lashbrook reported that during the bad winter weather there were several bad accidents, due to black ice, on the stretch of the A303 from the Parkhouse junction to Andover. The Highways Agency are looking into the matter.

COUNCILLORS REPORTS.

CLLR MRS R TETLOW - Asked what was going on the field adjacent to the Village Centre, the smell from the material being tipped is not very pleasant? It was also noted that the material is also being tipped at the top of Parkhouse Road.

It was reported that the material being tipped is processed sewage from London. The farmer will use it as fertilizer and plough it into his fields. Cllr Mr P Lashbrook stated that permits are required to carry out and use this type of fertilizer and that he will pass the matter onto Emma Wykes, the Environmental officer at TVBC.

 

CLLR MISS A REYNOLDS - Reported that Operation Clean Sweep is to be held on the 16th March 2011. Test Valley will also be in attendance.

Cllr Miss Reynolds reported that maintenance door on the lamp post in St Peters Close has rusted and now flaps around in the wind, exposing the wiring inside. The Clerk will report this to the Street Lighting Department.

Cllr Miss Reynolds reported that she had attended the recent Test Valley Association of Parish and Town Councils Meeting in Kings Somborne. The usual business was discussed with Presentations from :-

Hampshire Constabulary - The area is to be spilt in two with Andover staying as it is and Romsey moving under the control of Southampton. The funding for the PCSOs has been secured for the next two years. Cllr Mr Lashbrook reported that the Stockbridge Police Station will close but no time scale has been confirmed.

Test Valley Borough Council - Mr Peter Giddings spoke about the Councils budget for 2011/2012. The Council are promoting car sharing and there will be no increase in car parking charges and the free parking after 4pm will also remain. T.V.B.C. are sharing IT services with Winchester County Council to reduce costs.

LIBRARY SERVICES - A report on the proposals for the Library Service was given. The Parish Council have forwarded on to Library Services the suggestion that the Mobile Library visits the village on a Tuesday to co-inside with the Coffee Pot and stops at the Village Centre.

MEMBERS OF THE PUBLIC

Mrs D Elkins stated that she thought it a shame that the Village are not celebrating the Royal Wedding, this will be a memorable occasion for the next generation growing up in the village.

The Parish Council noted Mrs Elkins feelings, but had agreed that more emphasis would be put into celebrating the Queens Diamond Jubilee in 2012. Although no specific village celebrations are planned for the royal wedding the Parish Council believed that several street parties are being planned by residents.

CHEQUES ISSUED IN MARCH 2011

R.N. Waterman Wages £318.75

R.N. Waterman Expenses and Office Allowance 2010/11 £171.00

The Village Carpenter Repairs to Notice Board and Spare Perspex £79.00

CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.