Minutes of the Shipton Bellinger Parish Council Meeting held on Monday 1st November 2010 in the Fletcher Room, Village Centre at 7.30pm.
Present : Cllr Miss A Reynolds - Chairman
Cllr Mr D Davies - Vice Chairman
Cllr Mrs R Tetlow
Cllr Mrs S Turner
Cllr Mr T Bowden
Cllr Mr S Bluff
Cllr Mr G Richardson
Richard Waterman - Parish Clerk
PC R Kitson and PCSO R Cassells
Members of the Public - Mrs C Estlick and Mrs R Flowers
Apologies : Cllr Mr M Udale, Cllr Mr M Bladen, County Councillor Mrs P West and Borough
Councillors Mr P Lashbrook and Mrs E Charnley.
WELCOME. The Chairman welcomed everyone to the meeting.
DECLARATION OF INTERESTS.
Cllr Mrs Tetlow declared an interest in Footpath 5, Flooding and the Allotments.
Cllr Miss A Reynolds declared an interest in Footpath 5 and the Allotments
Cllr Mr T Bowden declared an interest in the Village Centre
Cllr Mr D Davies - PC Village Centre Representative.
PC ROGER KITSON AND PCSO RACHAEL CASSELLS.
PC R Kitson introduced himself and reported that as from today (1.11.2010) he has taken over this beat from PC Bill Williams. PC Williams now manages the Kings Somborne Beat and PC Martin Benton the Hurstbourne Tarrant Beat. PC Kitson stated that he is very pleased to be given this beat and looked forward to working with the Parish Councils, he has been in the Police Force for 14 Years and he will try to attend as many Parish Council Meetings as he can.
PCSO Rachael Cassells gave the crime figures for Shipton Bellinger for the last six months. There was a total of 37 reported crimes, these included :-
2 - burglaries from non dwellings.
6 - criminal damage
3 - drug related
9 - rowdy
6 - thefts 2 from vehicles
11 reports of suspicious incidents.
The Chairman thanked PCSO Cassells for her report and the Parish Council looked forward to working with PC Roger Kitchen. PCSO Cassells gave her apologies and left the meeting.
Cllr Mr D Davies reported that a party to celebrate the 25th anniversary of the Village Centre planned for October was postponed and will now be held in November. A dedication for Gordon Measurers will also take place at the same time and a tree will be planted.
The Chairman read out the following report from Cllr Mr M Bladen :-
Play Polling Station - following a successful advertising campaign which included posters, leaflets on the school buses and adverts in the village news as well as an entry on the head masters newsletter, 59 children visited the village hall between 3 and 5pm on Wednesday 20th October to vote for their favourite pieces of equipment. They also had an opportunity to identify other equipment they would like and left some great fund raising ideas.
Tony Becky and myself will get together in the next couple of weeks and put together a funding request letter based upon what the children would like. We plan to give ourselves an independent group name, but would like to use the SBPC bank accounts to deposit money if that's ok. We would also appreciate a small start-up budget to cover stationary and postage costs (as well as the cost of the hall the other night) perhaps £50, which could be returned as soon as we start to gather some money ourselves.
The Parish Council agreed to making the £50 available on the basis that it is paid backonce funds are raised for the project.
MINUTES OF THE PREVIOUS MEETING.
The Chairman signed the minutes of the previous meeting as a true record. Matters arising from those minutes :-
FOOTPATH 5 - Cllr Mr S Bluff reported that the paperwork for the purchase of the stretch of Footpath 5 is complete and a cheque for £5 is to be issued.
There were no new planning applications to discuss. The Clerk reported that he has been informed that the Planners are recommending permission is granted for the additional entrance at‘The Nook’, Bulford Road.
Cllr Mrs R Tetlow asked PC R Kitson what the rules were for parking opposite a junction? Cars are regularly parked opposite the Watery Lane junction making it impossible to turn left up Bulford Road and generally cause congestion at this junction. PC Kitson stated that he was not 100% sure of the rules and would look into the matter and report back to Cllr Mrs Tetlow.
The Chairman spoke about the christmas decorations that are stored in the loft at Parsonage Farm. Cllr Mr T Bowden stated that he will provide a Christmas tree for the Village Green again this year. The Parish Council thanked him for this generous offer. It was agreed that the three Christmas trees will be decorated on the 11th December starting at 9.00am.
A338/A346 WORKING GROUP
The Chairman and the Clerk had attended a meeting of the A338/A346 Working Group earlier in the day. The strategy the group plan to take to get support from our Members of Parliament and County Councillors along the route was discussed. The goal is to get the large lorries, travelling through and not delivering, off the A338/A346. Members of the group are to travel Cheshire on a fact finding mission to speak to a Local Authority who have achieved this.
PARISH COUNCIL GRAVE YARD
The Parish Council were given a copy of the Grave Yard Rules, these were last updated in 2000.
The Clerk asked the Parish Councillors to please read through the rules at their leisure and make comment at the December Meeting.
The Clerk reported that the £75 burial fee is well below the average charge of other grave yards and suggested that it be increased to £110 as from January 2011. The Clerk arrived at this figure due to the increase in grass cutting cost over the last 10 years.
The Clerk and the Chairman plan to meet with the Parochial Church Council (PCC) and TVBC to discuss the increasing costs for maintaining the church grave yard. The Clerk stated that the Parish Council have always had a good working relationship with the PCC and it would be good to strengthen the relationship.
CODE OF CONDUCT TRAINING
The Parish Council all agreed that the Code Of Conduct Training was very informative. The Clerk reported that he has spoken to Steven Lugg from H.A.L.C. and that he had been impressed by the attitude of Shipton Bellinger Parish Council.
The Chairman proposed that the Parish Council adopt the 2010 Standing Orders in their entirety, this was seconded by Cllr Mr D Davies. The Parish Council agreed and the Standing Orders were adopted.
CLLR MRS E CHARNLEY
Cllr Mrs E Charnley sent in a short report from TVBC on safety at Bonfire events.
PARISH COUNCILLORS REPORTS
CLLR MR S BLUFF - Reported that he is investigating the issue of upgrading broadband. Neighbourhood Watch have sent through details of the‘Smart Water’ Scheme - a way of marking property that can be traced through DNA - Cllr Mr Bluff will provide an article for the Village News on this topic.
CLLR MRS R TETLOW - Asked if there was anything that could be done about a vehicle parked on a field? The Parish Council had no jurisdiction over private land. The Chairman suggested that she asked the owner about the vehicle in question when they next speak.
PC Roger Kitson also stated the Police have no jurisdiction over private land.
CLLR MR D DAVIES - Reported that the lowest water levels were recorded in October 2009, recent water level measurements have recorded that the levels are nearly the same for October 2010. At present there is a low risk of flooding in the village.
CLLR MISS A REYNOLDS - Reported on a recent site meeting in the village with Mr John Clarke from Highways. The various pot holes, road repairs, road signs and drains were pointed out. Mr Clarke took notes and said he would get the repairs done. Mr Clarke also agreed to push forward the dropped kerb on the footpath at the High Street and Bulford Road junction. An order had been issued to repair the holes by the drain in Hedges Close.
Cllr Miss Reynolds reported that she recently attended a Tidworth Community Area Safety Committee (CASC) meeting. Sarah Simpson is the new acting Parish Liaison Officer. Tedworth House is no longer viable as a mess and is to be taken over by‘Help for Heroes’ and will be used as a recovery centre.
The Chairman and Vice Chairman hope to attend the Test Valley Association of Parish Councils meeting on the 4th November at Kings Somborne.
CLLR MR G RICHARDSON - Reported that he has been asked by a parishioner what the Parish Council can do about the rubbish that is constantly being dumped on‘Scott’s’ field behind Goodwins Close?
The Chairman stated that as a Parish Council we can not do anything but report the fly tipping as it is on private land. Mr Curry and the Mod are aware of the problem, the rubbish has been cleared away on several occasions. The Chairman will mention this again to Sarah Simpson.
Cllr Mr Richardson spoke about the Echo Echo works and was concerned that the track has been diverted along the slope of the hill. The Parish Council confirmed that this was indeed the intended route and was an amendment to the original plans before planning permission was granted. The track originally ran along side the A338 inside the hedge, this was amended to take the track further away from the properties in Bulford Road.
CLLR MR T BURDEN - Reported that the tree by the Play Area on the Playing Field was planted by the School in 1988 - why it was planted is not known, further investigation is needed.
Cllr Mr T Burden reported that Southern Water are to drill 5 bore holes in the village to take water samples that will be tested for nitrate levels in the water course. Southern Water will also take samples from the river when it starts flowing again to see if there are any traces of diesel from the coach spill in Bulford Road.
MEMBERS OF THE PUBLIC
Mrs R Flowers asked if the river bed is to be cleared this year? Cllr Mr Davies reported that that the work was due to be have been done in October and he will contact the National Rivers Association to chase this matter. Cllr Mr Davies confirmed that the River Bed will be cleared once a year by the N.R.A.
Mrs C Estlick suggested that the river bed be cleared through the field adjacent to Watery Lane to assist with the flow. This was discussed and it was felt that any maintenance on this stretch of the river bed was due to the landowner, in this case the MOD. It was also noted that this field is a water meadow - the water overflows from the river, floods the field, alleviating the rate of flow through the village.
The Clerk stated that he will have a financial report and budget sheet for the December Meeting. Parish Councils are being urged not to increase their precepts in this time of Government cut backs, this was noted. The Parish Council will discuss the precept in a closed meeting at the end of the December Meeting.
The Chairman noted that the Parish Council have not received the Village Centre request for a grant for 2011/2012. The Village Centre had been asked that this be received before the November Parish Council Meeting.
CHEQUES ISSUED IN NOVEMBER 2010
Mr C Roberts Litter Collecting £70.00
SBVC Hire of Room £27.50
Mr B Pearce Grass Cutting £60.00
R.N. Waterman Wages £318.75
R.N. Waterman Expenses £51.90
Land Registry Footpath 5 £5.00
DATE OF THE NEXT MEETING
Monday December 6th 2010 7.30pm