Minutes of the Shipton Bellinger Parish Council Meeting held on Monday 7th July 2008 in the Fletcher Room, Village Centre at 7.30pm.
Present : Cllr Miss A Reynolds - Chairman
Cllr Mrs G Naish - Vice Chairman
Cllr Mrs R Tetlow
Cllr Mrs J Measures
Cllr Mrs S Turner
Cllr Mr T Bowden
Cllr Mr D Davies
Cllr Mr G Richardson
Richard Waterman - Parish Clerk
Borough Councillor Mrs E Charnley
Mr G Measures - Village Centre Chairman
Members of the Public - Mrs R Flowers and Mrs C Estlick.
Apologies : County Councillor Mrs P West and Borough Councillor Mr P Lashbrook.
WELCOME. The Chairman welcomed everyone to the meeting.
DECLARATION OF INTEREST.
Cllr Mrs G Naish registered an interest in Flooding in the High Street and Footpath 5.
Cllr Mrs R Tetlow registered and interest in Footpath 5
Cllr Mrs J Measures registered an interest in the Village Centre
Cllr Miss A Reynolds registered and interest in Footpath 5
Mr Measures reported that at a recent Village Centre Management Committee replacing the fire door from the Fletcher Room was discussed, a double glazed door (costing £780) would be preferred but it is not known if this will confirm with the Fire Regulations for the Village Centre, this is being looked into.
The Village Centre have been informed by Southern Electric that the monthly Direct Debit will rise from £95 to £250. Mr Measures reported that this has come as quite a shock and that he is monitoring the amount of electricity used on a daily basis, the amount of money Southern Electric are demanding seems very high and will be challenged.
MINUTES OF THE PREVIOUS MEETING.
The Chairman signed the minutes of the previous meeting as a true record. Matters arising from those minutes :-
HIGHWAYS - The Clerk produced a draft letter to Mr Ray Alborough, Senior Transport Engineer at Test Valley noting the Parish Councillors comments on the proposals discussed at the June meeting. The letter was discussed and some minor alterations suggested, the Clerk will make the amendments and send the letter.
SCHOOL TRAVEL PLAN - No further news
HEDGE A338 - The Chairman reported that with Cllr Mrs Tetlow, Cllr Mrs Naish and the Clerk she had met with Chris Tait to discuss the removal of the hedge at the Bulford Road Junction. Mr Tait has agreed that he will carry out the work early in August.
FOOTPATH AUDIT - The Clerk reported that to produce the Footpath Audit document in colour was £16.56 + VAT and £2.88 + VAT for black and white. The Clerk had 20 black and white copies produced, one copy was given to each of the Councillors. The Parish Council agreed that the Footpath Audit will be sold at cost to anyone wishing a copy, black and white or colour will be available.
YOUTH MATTERS - The Chairman reported that the Youth meeting held on the 2nd July was attended by 8 Youth, although slightly disappointed in the attendance, the Chairman was told by the organisers that this was a good turn out for the first meeting.
Richard Watson and Sue Harper spoke to the youth and informed them of all the activities that are available in Tidworth and Bulford and that transport to and from these activities could be provided. The feed back from the youth was varied and positive, the mobile skateboard ramp and the football cage was requested, interest in the dance programme was registered and Cricket Nets on the Playing Field were requested, it was left to the boys interested to investigate costs etc. One issue that was raised by the Youth was trips out of the village, this will be looked into.
The Chairman spoke about the funding that is available and how it will be diverted to Shipton Bellinger. The meeting was very positive and the Chairman is sure that the word will spread through the village and she hoped that the next meeting on the 12th August will see more youth attending. The Parish Council thought this good news.
The Chairman spoke about the Tidworth Area Safety Community meeting that she had attended. A Cycle Path from Shipton Bellinger to Tidworth was raised and the problem of drinking in the street was discussed.
The Chairman reported that Shipton Bellinger is now being considered for inclusion in an Alcohol Free Zone scheme and hoped that the Parish Council will be consulted before this is implemented. When this issue was raised last year it was felt that it would not be appropriate for the village. The Parish Council agreed and at this time would not support such a scheme in the village. The Chairman will report back to the T.A.S.C. the next meeting is to be held in November 2008.
FLOODING - INSURANCE - Cllr Mrs Naish reported that Sir George Young is looking into the issue of insurance for properties that are prone to flooding in the village. Sir George Young has written to the Association of British Insurers and to the Chief Executive of Norwich Union. Norwich Union have replied saying they could not make comment as Sir George Young did not hold a Policy with them!
Cllr Mrs Naish asked the Parish Council if they would have any objection to her carrying out a survey in the High Street regarding the issue of insurance for properties that were flooded? The Parish Council thought this a good idea and gave Cllr Mrs Naish their support.
Cllr Mr Davies reported that he has spoken to the Environment Agency on this matter but unfortunately they can not influence the insurance companies. Cllr Mr Davies will make the map of the Properties in the High Street at risk of Flooding available to Cllr Mrs Naish to assist her when she carries out her survey.
TELEPHONE BOX - The Clerk reported that British Telecom propose to remove many of the Public Telephones in the Test Valley Area, the telephone box by the shop is on the list.
Test Valley Borough Council Planners are objecting to this and urge Parish Councils to write to support them. The Clerk has written on behalf of the Parish Council stating that the public telephone is a vital to village life and a service that should not be removed, despite the trend for mobile telephones, not everyone processes one. The Parish Council agreed.
TREES IN THE HIGH STREET - In the recent storms one of the Willow Trees on the Parish Council owned land by Red Villas split and came down causing damage to 1 Red Villas. This resulted in a claim on the Parish Councils Insurance. Unfortunately removing the tree was not covered by insurance, an emergency Tree Surgeon was engaged to remove the tree and clear the site. The decision was made to cut back the other tree that was growing nearer the property at the same time. The bill for this work came to £1000.
The remaining tree on this piece of land also needs work as it regularly brings down the telephone lines during storms or high winds. Quotes have been sort to do this work and they range from £395 to £1000. This was discussed and it was agreed that the work should be done as soon as practically possible and the Tree Surgeon who quoted £395 will be given the job.
TVN.08/01573/FULLN - Erection of two storey side and rear extension to form additional
accommodation for dependant relative comprising kitchen/dinning
room, lounge, entrance way/wc and bedroom en-suite.
40 Parkhouse Road, Shipton Bellinger.
The Parish Council had NO OBJECTION to this Planning Application.
TVN.08/01649/FULLN - Erection of two storey rear/side extension to provide dinning room,
wc and utility room, with bedroom over and erection of
conservatory to rear - 24 Parkhouse Road, Shipton Bellinger.
The Parish Council had NO OBJECTION to this Planning Application.
PARISH COUNCILLOR’S RESPONSIBILITIES
After some discussion the following Parish Councillor responsibilities were agreed :-
Cllr Mr D Davies - Flooding
Cllr Mrs G Naish and Cllr Mrs S Turner - Planning Sub Committee
Cllr Mr T Bowden - Roads and Parish Liaison Officer with the Army.
Cllr Miss A Reynolds - Youth Liaison Officer and School Governor
Cllr Miss A Reynolds - Finance
Cllr Mrs R Tetlow - Shipton Good Neighbours and Educational Trust
Cllr Mr G Richardson - Footpaths
Cllr Mrs J Measures - W.I.
This still left Publicity, Village News and Andover Advertiser Correspondent to be allocated.
PARISH COUNCIL VACANCIES.
The Chairman reported that Mr Mark Bladen and Mr Richard Luedicke have shown an interest in filling the two vacancies on the Parish Council. Mr Bladen has written to the Chairman stating that he wished to give something back to the community and would like to get the tennis courts back in use, unfortunately Mr Bladen could not make this meeting due to a prior engagement but hopes to attend the September meeting.
BOROUGH COUNCILLOR MRS E CHARNLEY’S REPORT
Cllr Mrs Charnley reported that Youth Crime in the village has diminished, however there has been a spate of thefts of garden ornaments. There is also a problem in the area with the theft of Heating Oil, residents are asked to keep an eye out for anything suspicious and to report it to the police.
Cllr Mrs Charnley reported that the Tesco Distribution centre Application for Andover Airfield is due to be herd on the 2nd September 2008.
The Clerk reported that he has today received a copy of Standing Orders by email from H.A.P.T.C. and that he will forward them onto the Councillors with in the next few days.
The parish Council have been advised by Susan Tovey the Borough Solicitor to take their time in adopting the right Standing Orders and to make sure that they work for Shipton Bellinger Parish Council.
PARISH COUNCILLORS REPORTS.
CLLR MRS G NAISH - Reported that she had a chance meeting in the village with the Environment Agency. The state of the river bank and the growth that needs to be cut back was discussed and she reported the dumping of garden rubbish in the river bed at various points along its length through the village. This is classed as Fly-Tipping and carries a £5000 fine.
Cllr Mr D Davies reported that he will be putting an article in the Village News on this issue. Residents bordering the River Bourne will be reminded of their riparian rights regarding the river bank and the cutting back of vegetation.
Cllr Mrs Naish spoke about the Army Liaison day that she had attended with Cllr Miss Reynolds and Cllr Mr Bowden, this was very informative. There is a large scale exercise taking place in July/August on the Plain involving heavy artillery, this should not impact to much on the village although there will be some increase in noise levels.
CLLR MRS J MEASURES - Reported that there have been several complaints from residents regarding notices being put on the telegraph poles in the village with drawing pins, these fall off and get stuck in dogs feet. A Notice will be put in the Village News asking that staples be used to attach notices to the telegraph poles and not drawing pins.
CLLR MRS R TETLOW - Reported that there is still a problem with the large puddle in ‘Sams’ Car Park after heavy rain, it is thought that this is due to a blocked drain. The Clerk was asked to report this to Highways and Test Valley Borough Council.
Cllr Mrs Tetlow reported that if any of the over 60’s need to get to Winchester Hospital for an appointment there is now a shuttle bus from Andover Hospital. Any of the over 60’s who want a Bus Pass should contact the Shipton Good Neighbours who can help with information. The Parish Council thought this good news.
Cllr Mrs Tetlow reported that the Shipton Bellinger Education Trust hopes that funds will soon be available for grants. Cllr Mrs Tetlow gave a brief history of the Shipton Bellinger Education Trust to those who were unaware of its existence.
CLLR MR DAVIES - Reported that Gardeners Green had been flooded in the recent storms. One of the residents asked Test Valley Borough Council for sandbags, which were delivered.
Some time later a bill for £90 was received for delivery, this seemed unacceptable and Cllr Mr Davies and the Clerk got involved resulting in Cllr Mr Lashbrook stating that he would sort out the problem of this large bill, getting it reduced or cancelled.
Due to this recent flooding of Gardeners Green the Authorities have acted and have cleared out the drain cover on footpath 5, the French Drain has been cleared and it is planned to raise the level of the footpath. The situation is being monitored.
CLLR MRS S TURNER - Gave her apologies but she would not be at the September and October meetings.
CLLR MR T BOWDEN - Reported that the drainage ditches on the A338 needed clearing before the winter. The Clerk was asked to report this to Highways.
Mr Henry Edmonds from Cholderton Water has contacted Cllr Mr Bowden regarding the parish Council's visit to the Water Company.
The 22nd or 23rd July was suggested for the visit. Cllr Mr T Bowden will speak to Mr Edmonds and get back to the Parish Councillors.
CLLR MISS A REYNOLDS - Reported that the Police have asked that residents be on their guard as the Travellers are back at Solstice Park and there has been a spate of door sellers trying to sell power washers and generators, if you get a visit please telephone the Police. The Village Neighbourhood Watch Scheme is due to be re-launches soon.
Cllr Miss Reynolds reported that she had attended the Shipton Bellinger Primary School to give a presentation on the Parish Council and its role in the village. The Children raised several issues including a Pavement in the High Street, the 20 is Plenty Scheme and pot holes in the pavements. Each child was given a Parish Footpaths map.
MEMBERS OF THE PUBLIC
MRS R FLOWERS - Asked if a copy of the Village Design Statement could be displayed in the Church? The Parish Council thought this a good idea. The Chairman will speak to Mr P Marsh to find out what has happened to the document and if copies are available.
MR G MEASURERS - Asked if ‘The Members of the Public’ item on the agenda could be moved back to the end of the meeting again? The Chairman said that the Parish Council will look at this when they discuss the Parish Council Standing Orders. The Members of the Public was moved to the beginning of the meeting at the advice of H.A.P.T.C. after the incident last year.
CHEQUES ISSUED IN JULY 2008
Mr B Pearce Grass Cutting £90.00
R Cooper Tree Work £1000.00
S.B.V.C. ½ year Grant and Hire of Room £2548.00
R.N. Waterman Wages and Expenses £295.00
Mr C Wilkins Footpath Cutting £100.00
H.A.L.C. Standing Orders £14.98
W.I. Welcome Pack £20.00
CLOSE OF THE MEETING
The Chairman thanked everyone for coming and closed the meeting.
DATE OF THE NEXT MEETING
1ST September 2008 in the Fletcher Room, Village Centre at 7.30pm.