Minutes of the Shipton Bellinger Parish Council Meeting held on Monday 2nd June 2008 in the Fletcher Room, Village Centre at 7.30pm.
Present : Cllr Miss A Reynolds - Chairman
Cllr Mrs G Naish - Vice Chairman
Cllr Mrs R Tetlow
Cllr Mrs J Measures
Cllr Mr T Bowden
Cllr Mr D Davies
Cllr Mr G Richardson
Cllr Mrs S Turner
County Councillor Mrs P West
Richard Waterman - Parish Clerk
Mr G Measures - Village Centre Chairman
Mr Ray Alborough - Senior Transport Engineer Test Valley Borough Council
Mr Steve Goodall - Hampshire County Highways
Borough Councillor Mrs E Charnley
Members of the Public - 4
Apologies : Borough Councillor Mr P Lashbrook
WELCOME. The Chairman welcomed every one to her first meeting as Chairman.
Cllr Miss Reynolds spoke about her initial thoughts on the direction the Parish Council should take over the coming months, with a new Chairman and Vice Chairman it will be a learning curve for all and she hoped that all the Councillors will work together as a team for the good of Shipton Bellinger.
The Chairman raised the following points :-
1. Standing Orders for the Parish Council need to be adopted and could contain a grievance
Procedure - this will be discussed as an agenda item later in the meeting.
2. Tim Bancroft is still the Shipton Bellinger Web Master and is happy to continue with the
Post, however help is needed to keep the site updated. It was suggested that from this meeting the Clerk posts the current minutes on the web site rather than trying to play catch up with past minutes, these can be added in time. The Parish Council agreed.
3. The Chairman introduced Mrs Susan Turner from Salisbury Road, who has expressed an
interest in joining the Parish Council to fill the vacancy left by Edward Grimshaw. The Chairman proposed that Mrs Turner be co-opted onto the Parish Council, this was seconded by Cllr Mrs J Measures and all the Parish Councillors agreed. Mrs S Turner was co-opted onto the Parish Council and signed the Declaration of acceptance of Office.
4. With the resignation of Mr Paul Marsh and Mrs Pam Ball there are now two more vacancies on the Parish Council. The Chairman suggested that candidates form other areas in the village are sort as the majority of the Parish Councillors live in the High Street and lower end of the village. The Parish Council agreed and it was suggested that it would be good to have someone younger.
5. The Chairman suggested that the allocation of jobs be discussed at the July Meeting and asked the Councillors to think about what areas they would like to be responsible for, maybe having a change from their current responsibilities. The Parish Council thought this a good idea and the Clerk was asked to put this on the July Agenda.
6. A village correspondent for the Andover Advertiser needs to be found.
7. The Chairman felt that getting information to the Councillors is important. If we are to work together as a team, the parish Councillors thought this a good idea.
8. The Chairman thanked the Council for this opportunity to address them and is looking forward to the year ahead.
DECLARATION OF INTERESTS.
Cllr Mrs G Naish registered an interest in Flooding in the High Street.
Cllr Mrs R Tetlow registered an interest in Footpath 5
Cllr Mrs J Measures registered an interest in the Village Centre
Cllr Miss A Reynolds registered an interest in Footpath 5
The Chairman welcomed and introduced Mr Ray Alborough - Senior Transport Engineer Test Valley Borough Council and Mr Steve Goodall - Hampshire County Highways.
Mr Alborough spoke about the A338 and the junctions of Watery lane, Bulford Road and the High Street. The problems that Shipton Bellinger have exiting and entering the village onto the A338 have been looked at in great detail, data from a traffic management exercise has been compiled.
Mr Steve Goodall reported on the Traffic Management data. The traffic count was carried out on Monday 31st October 2007 between the hours of 7am - 7pm at the village junctions on to the A338.
WATERY LANE - Leaving the village - 395 vehicles (including 3 HGV’s) turned left.
- 3 vehicles turned right.
Entering the village - (I need to confirm this figure with Steve Goodall)
BULFORD ROAD - Leaving the village - 112 vehicles turned left
- 158 vehicles turned right
Entering the village - 325 vehicles ?
HIGH STREET - Leaving the village - 539 vehicles
Entering the village - 744 vehicles
Mr Goodall reported that over a three year period there have been 4 accidents recorded at the Watery lane involving vehicles turning right off the A338, two at the Bulford Road junction, I fatal on the A338 between these two junctions and no reported accidents at the High Street junction.
Mr Alborough briefly spoke about the Echo Echo crossing, this is a separate issue and has no baring on the proposals he will put to the Parish Council at this meeting. However the MOD has pledged £10,000 under the 106 agreement towards road works at the Watery lane junction, Hampshire County Council have also pledged £15,000.
Mr Alborough stated that it is proposed to make Watery Lane a one way route out of the village, traffic will not be allowed to enter Watery Lane from the A338. New signs will be erected on the A338 and it is proposed to reduce the width at the end of Watery lane to deter vehicles from entering from the A338. It is also proposed to extend the 40MPH Speed Limit past the Bulford Road junction . Mr Alborough stated that this a preliminary consultation and he welcomed the Parish Council’s views.
The Parish Council discussed various issues at length with Mr Alborough and Mr Goodall and pointed out that the volume of traffic on the A338 has increased dramatically over recent years and will increase again with the proposed MOD Troop movements and the Tesco and Asda Distribution Centres planed within in the area. Concerns and reservations about reducing the width of Watery Lane were raised, as was the installation of Flashing Speed Signs as used by Wiltshire along the A338.
The Chairman suggested that the Parish Councillors wrote down their comments and these would be collated and sent to Mr Alborough. The Chairman thanked Mr Alborough and Mr Goodall for coming and that the Parish Council will be in touch with their views on these proposals.
MEMBERS OF THE PUBLIC.
Mr G Measures reported that a new Youth Football Club has been formed - Shipton Bellinger Rams Football Club. The cost of setting up a new youth football club is expensive especially that we are in the climate of protection for our children, the costs are in the region of £3000 and sponsorship is being sort. Mr Measures believed that the Parish Council have £2000 set aside for Youth Projects and wondered if some of this could be used to help the new football club?
The Clerk stated that the £2000 had been given to the Parish Council for the specific project of the Play Wall many years ago. The Play wall did not happen and the money has sat in the deposit account. He felt that the Parish Council do not have the authority to spend and should give it back to the Youth Club Trustees. The Parish Council agreed and suggested that the Football Club contact the Youth Club Trustees.
MINUTES OF THE APRIL MEETING - The Chairman signed the minutes of the April meeting as a true record. Matters arising from those minutes :-
TELEPHONE BOX - This has been repainted by B.T. prior to being re-glazed.
SCHOOL TRAVEL PLAN - The Chairman had no further news to report. Cllr Mr Bowden reported that he had carried out a survey of parents using the Village Centre Car Park and the general consensus was that they would not use a ‘drop off’ area as they liked to deliver their children to the School gate. This was noted.
FOOTPATH AUDIT - Cllr Mr G Richardson has tweaked the Footpath Audit and added colour photographs and it’s now ready to go to the printers. Cllr Mr Richardson has also given consent in writing to the Clerk to allow for the document to be reproduced. The Clerk will get prices for printing the document in black and white or colour.
MINUTES OF THE SHORT MAY MEETING - The Chairman signed the minutes of the short Parish Council meeting held before the AGM as a true record. Matters arising from those minutes :-
ARMY LIAISON - The Chairman reported that the next Army Liaison Meeting is to be held on the 3rd July. Sue Harper and Richard Halton from Test Valley Borough Council have organised a meeting to meet the Youth of the village on the 2nd July 2008, to discuss their needs and wants. The activities available in Tidworth will be discussed. Posters advertising the event will be distributed on the School Bus and on the Village Notice Boards. The Chairman hoped to have something more to report at the next meeting.
There were no new Planning Application to discuss.
The Chairman reported that it has been suggested that a Planning Sub-Committee be formed so that any contentious Planning Applications can be looked at in detail, a site meeting will be held and comments passed on to the other Parish Councillors before a decision on the Parish Council’s official comment is made. This will be especially valuable when a Planning Application arrives between meetings. The Parish Council thought this a good idea. Cllr Mrs G Naish volunteered to Chair the Sub Committee and Cllr Mrs S Tuner also volunteered, it was thought that one other councillor would also be needed.
Cllr Mrs Naish wished to bring to the Parish Councils attention a problem that has arisen regarding insurance for properties effected by flood water in Shipton Bellinger.
Cllr Mrs Naish reported that her property was seriously damaged by flood water in 2001 to the extent that it could not be lived in for two years. Norwich Union her insurers stated at the time that there would be no problem in the future getting insurance, although there has been substantial increases in the premium.
Cllr Mrs Naish reported that she has now put her property on the market and a problem has arisen when completing the Home Buyers Pack. Norwich Union (happy to continue cover with existing clients) have refused any new insurance on the property. This has had implications resulting in other insurers refusing to take out new policies on the property. According to data used by the Insurance Companies there has been no flood prevention work carried out in Shipton Bellinger and we are in danger of flooding from the sea!
Cllr Mrs Naish has contacted the Environment Agency as home owners effected by flooding in Shipton Bellinger were led to believe that with the flood plan, river work and improved drainage system installed that this would help with obtaining insurance cover. But why has this information not been passed on to the Insurance Companies data base.
Cllr Mrs Naish is not only concerned for herself but other home owners in Shipton Bellinger that may not be aware of this problem until they come to sell their house.
The Parish Clerk reported that there was a problem with obtaining insurance on one of the other properties in the High Street effected by flooding a few years ago but as the property changed hands, no more was reported on the matter.
The Parish Council were concerned to hear Cllr Mrs Naish’s report. Cllr Mr Davies said he would look through the flood correspondence to see if there was anything relating to this issue. Cllr Mrs P West stated that she will also look into this matter and make Sir George Young aware of the problem.
The Chairman reported that H.A.P.T.C. are in the process of up-dating their standing orders and they are not on display on the web site. The Clerk will obtain a copy and this will be distributed to all the Parish Councillors prior to the next meeting.
As the Chairman understands there are parts of the Standing Orders that have to be adopted by law and other parts that can be adapted to suit the individual Parish Council, she hoped that over the summer a finalised version could be put together to adopt at the September Meeting. H.A.P.T.C. will advise on any points the Councillors are not sure of.
The Chairman spoke about putting some of the points raised by Mrs Pam Ball in place to
Monitor the progress of repairs to pot holes, other road issues and general repairs in the village. This will be discussed further at the July meeting
CLLR MR D DAVIES - Reported that there has been problems with surface water flooding in Gardeners Green, coming close to entering properties. The water is coming from both directions along footpath 5, through the arch and into Gardeners Green.
Test Valley Borough Council did delivered some bags and we believe have started work to clear the silt out of the drain cover, clear out the French Drain and unblock the soak away. This will be monitored.
CLLR MR G RICHARDSON - Reported that an area of hedge at the back of one of St Peters Close properties backing on to Footpath 5 is very overgrown and needs cutting back. This was noted.
CLLR MRS J MEASURES - Reported that the W.I. would like to plant more spring bulbs around the village and ask if the Parish Council had any objections. The Parish Council had no objections. Some time ago, before the Village Green was dug up, the Parish Council had agreed to fund the purchase of bulbs to be planted in that area, it was thought that this should still go ahead when the Village Green is re-instated!
Cllr Mrs Measures reported that there are many areas of the river bank in the High Street that are overgrown, this is the responsibility of the home owners along the river bank.
CLLR MISS A REYNOLDS - Reported that after the AGM it was reported to her that people could not hear all that was said at the meeting, especially if the speaker was not clear and loud. It was suggested that in the future the Village Centre Sound system is used.
CLLR MRS R TETLOW - Asked that the Parish Council hold a meeting in Camera prior to the July. The Chairman agreed.
CLOSE OF THE MEETING.
The Chairman thanked everyone for coming and closed the meeting.
DATE OF THE NEXT MEETING
7th July 2008 in the Fletcher Room, Village Centre at 7.30pm