Minutes of the Shipton Bellinger Parish Council Meeting held on Monday 7th April 2008 in the Fletcher Room, Village Centre at 7.30pm.
Present : Cllr Mrs P Ball - Vice Chairman
Cllr Mrs R Tetlow
Cllr Miss A Reynolds
Cllr Mrs J Measures
Cllr Mrs G Naish
Cllr Mr T Bowden
Cllr Mr D Davies
Cllr Mr G Richardson
County Councillor Mrs P West
Borough Councillor Mrs E Charnley
Richard Waterman - Parish Clerk
Mr G Measures - Village Centre Chairman
Members of the Public - 3
Apologies : Cllr Mr P Marsh - Chairman, Borough Councillor Mr P Lashbrook and Mr David
Wilson - Test Valley Borough Council Highways Engineer.
WELCOME. Cllr Mrs Ball welcomed everyone to the meeting.
MEMBERS OF THE PUBLIC. There were no issues raised by the members of the public.
DECLARATION OF INTEREST.
Cllr Mrs Measurers registered an interest in the Village Centre.
Cllr Mrs Tetlow registered an interest in the proposed Allotments, Footpath 5 and the W.I.
Cllr Miss Reynolds registered and interest in the proposed Allotments and Footpath 5.
Cllr Mrs Ball registered an interest in the W.I.
Mr Measurers reported that one of the C.C.T.V. Cameras fixings had been accidentally broken by a stray football, its repair is in hand. The Playing Field grass has been cut for the first time this season and the Village Centre Foyer is to be decorated.
MINUTES OF THE PREVIOUS MEETING - Cllr Mrs Ball signed the minutes of the previous meeting as a true record. Matters arising from those minutes :-
TRAVEL PLAN - Cllr Miss Reynolds reported that she had received notes from the February Site meeting the School Travel Plan Group had with Hampshire County Council - attached to these minutes.
One of the suggestions from that meeting was to create an exit point from the Village Centre car Park so that an “in and out” system could be operated with a drop off bay for parents not wishing to park. The Parish Council discussed this and thought this a good idea, however certain points would need to be looked at :-
1. There could be a problem with back up on the road, as parents have a tendency to
linger, the drop off bay would have to be adhered to and not used for parking.
2. The problem of the drainage ditch being at the point the second exit is planned would
need to be addressed, this is an important feature of the verge and helps take access
Road surface water of the Bulford Road.
3. It was thought that this may work in conjunction with the “20 is Plenty” scheme.
4. The cost involved and who will pay was raised and will need to be looked into.
A338 - Cllr Mrs Ball stated that she had asked for Road Safety on the A338 to be put as an agenda item and was disappointed that it had not been included. The Clerk apologised and stated that as Mr Wilson from TVBC, the R.P.U. and Cllr Mr Lashbrrok had sent their apologies he had not included it on the agenda as these three key people could not attend.
Cllr Mrs P West stated that the R.P.U. and David Wilson hoped to attend the AGM on the 12th May 2008.
HEDGES CLOSE/GARDENERS GREEN - GIVE WAY MARKINGS - The Parish Council noted the response to this issue at the last meeting but still felt that residents needed to be asked for their views. The Clerk was asked to send out the letter to residents asking for their views on this issue.
GARDENERS GREEN ARCH - The Clerk reported that a letter had been received from Susan Tovey the Borough Solicitor stating that Contract Services will be looking in to the matter and that she will keep the Parish Council informed.
FOOTPATH SIGN - The Footpath marker sign has not been replaced by the Church as previously reported.
ROAD MATTERS - Some of the pot holes in the village that have been reported have been repaired, however there are others that have not. The 40 MPH sign and the Bulford Road cross road sign have not been re positioned on their poles.
RATS - The Parish Council discussed the clarification, received after the last meeting and included in the March minutes, on the way Test Valley Borough Council are dealing with control of the rats. Feelings were mixed.
ALLOTMENTS - The Clerk has written to Hampshire County Council Estates regarding the provision of Allotments in Shipton Bellinger. An acknowledgement has been received from Hampshire County Council.
TVN.08/00486/FULLN - Erection of first floor extension over existing single storey extension an erection of two storey extension to provide enlarged lounge area on ground floor and 2 bedrooms on the first floor. Installation of fire escape and erection of single storey extension for the provision of keg store - Park House Motel, Salisbury Road, Shipton Bellinger. The Parish Council had NO OBJECTION to this Planning Application.
Cllr Mrs Ball was pleased to report that the Shipton Bellinger Footpath Audit has now been completed and she wish to thank Cllr Mr Richardson and Cllr Mr Bowden for the sterling work they have done on compiling this report. Cllr Mr Richardson has produced a very comprehensive document on the footpaths in the Parish.
The Parish Council briefly looked at the report and will take time to read it thoroughly. A copy will be made available to all the Parish Councillors. The new definitive map that was recently received from Hampshire County Council has helped in compiling this report.
Cllr Mr Richardson spoke about several issued that have been highlighted by the report :-
1. Concerns on the walkable state of Footpaths 11 and 16.
2. Footpath signs that are missing
3. The misuse of some of the footpaths by Vehicles
4. Dog fouling
5. Major hedge cutting work is needed on Footpath 17 from the Top of Parkhouse Road
towards the green belt.
6. Footpath 4,11 and 3 have problems with horse fence obstructions.
The report will be sent to Peter Watson at Hampshire Rights of Way and they will be asked if they will meet on site to discuss these problems.
CLLR MRS P WEST’S REPORT
Cllr Mrs West reported that she has been in contact with John Clarke from Highways about the various issues that need tackling in Shipton Bellinger. Hampshire Highways have a new contractor and work orders on Footpath 5 and the Village Green have been raised. A new system for repairing Potholes with a hot fill mix is now in operation this should prove more successful in the long term than the old cold repair method.
Councils in England paid out £53 million in compensation for damage caused by potholes and spent £12 Million handling claims in 2007, compared with £52 Million on actually fixing holes in roads. The annual Asphalt Industry Alliance survey says there are 3.5 million holes in our roads across England and Wales - about a million are potholes while 2.5 million are the result of utility companies digging up the roads.
Cllr Mrs West reported that a turning count and speed checks have been undertaken at the Watery Lane junction of the A338 in conjunction with the Echo Echo crossing. Watery lane will become one way.
Hampshire County Council have entered into a contract with Silverlake Garage Ltd, based at Shedfield near Bishops Waltham, it’s the first of its kind in Hampshire and will ensure abandoned vehicles are dealt with more quickly and efficiently in the future.
700 Mile Free Bus Ride - two friends are using the new free bus rides for the over-60s to travel from Berwick-upon-tweed on the Scottish border to Lands End in Cornwall - a 12 day, 700 mile trip to highlight the use of the new free bus pass.
Cllr Mrs Ball thanked Cllr Mrs West for her report.
CLLR MRS E CHARNLEY’S REPORT.
Cllr Mrs Charnley reported that she had attended a recent Shipton Bellinger School Governors Meeting and they were in favour of the parking proposals for the Village Centre Car Park.
Cllr Mrs Charnley reported that she had spoken to the Manager of Lidl in Tidworth about the problem of underage drinking in Shipton Bellinger. A strict over 21 Policy is adhered to in the store, however they are working with Wiltshire Police to combat the problem of under16th thieving alcohol from the store.
Cllr Mrs Charnley reported that there is to be a disabled parking bay at Threadgill Way.
Cllr Mrs Ball thanked Cllr Mrs Charnley for her report.
CLLR MR T BOWDEN - Reported that he had spoken to a witness of the accident that occurred on the night of the March meeting and gave details of the chain of events.
Cllr Mr Bowden reported that the re-cycling centre in the village is to get new bins and the green team from Test Valley Borough Council have been contacted to remove the black bags that have been dumped.
Cllr Mr Bowden reported that there is a dead elm tree on footpath 5 by the school, some branches have fallen off onto the path during the recent high winds - the owner of the tree needs to be contacted to deal with the tree. Cllr Mrs Ball stated that she will investigate and was sure that the tree in question is the responsibility of the School.
CLLR MRS G NAISH - Spoke about a recent article in a Local Paper reporting that there is to be an open meeting to discuss housing in Wiltshire. There is a lot of development in Amesbury and Tidworth that will at some point have an effect on the infrastructure of our roads, especially the A338.
Cllr Mrs P West stated that Neighbouring Councils do consult with each other but it is a good idea to keep an eye on development in the area, Cllr Mrs Naish is right this will have an effect on the roads and this highlights the importance of getting the signage, speed limits etc right on the A338 through the village.
CLLR MRS J MEASURES - reported that the telephone box by the church has sustained more vandalism and is now in desperate need of repair. The Clerk was asked to report this again to British Telecom.
CLLR MISS A REYNOLDS - reported that she has taken over the post of School Governor from Cllr Mr G Richardson. Unfortunately the next Governors Meeting and her first is on the 12th May, the day of the Parish Council AGM, so she may well miss the 7pm pre-meeting.
Cllr Mrs West wished to Thank Cllr Mr Richardson for all the work he has done during his time as a School Governor. The Parish Council also wished to record their thanks.
CLLR MRS R TETLOW - Reported that the School has received a good Ofstead Report and have short listed for the position of Head Teacher.
Cllr Mrs Tetlow reported that there is some confusion on how and when the Free Bus pass can be used, there have been several incidents with bus drivers not accepting the pass at certain times of the day on certain routes.
Cllr Mrs P West was sorry to hear that here have been problems, there should not have been and the bus drivers are at fault. Cllr Mrs West will get clarification on the use of the Bus Pass so that this can be passed onto the elderly of the village, the bus company will also be contacted regarding their drivers.
CLLR MRS P BALL - Reported that she had spoken to two members of the Public who had attended our meetings and was dismayed that they felt that the Parish Council was not achieving anything and the same issues were discussed meeting after meeting with many not getting resolved.
Cllr Mrs Ball produced a review of the issues discussed from June 2007 to March 2008 and gave a copy to each of the Councillors. List attached to the master copy of these minutes.
This was discussed and suggestions made on how to speed up action on issues. The Clerk felt that many of the outstanding items are out of the Parish Councils control and are outstanding due to other organisations not carrying out promised/reported work.
The Clerk also wished it to be noted that work controlled by the Parish Council ie. Grave Yard maintenance, Street Light fault reporting, Dog Loo emptying, Litter Collecting and much of the Village Footpath Cutting does not get mentioned in the minutes as these tend to run smoothly and are very rarely raised as a problem. This was noted.
It was agreed to put this issue as an agenda item for the June Meeting.
Cllr Mrs Ball reported that the Web Site needs a new Web Master to take over the day to day running of the site, Tim Bancroft is willing to keep control of the site overall but could do with some assistance.
The Clerk reported that the Parish Council have received an email from Richard T Amery the Chairman of the Tidworth Community Area Safety Committee. The RMP have a remit to keep an eye on Shipton Bellinger as they have some 100 Service Married Quarters in the village. Concerns have been raised about the Youth in the area and he has been asked to chair a meeting of all those concerned in the in the RMP conference room at Bulford at 10am on the 24th April. It would be most appropriate if the Parish Council were represented.
Cllr Miss Reynolds said she thought she could attend the meeting and Cllr Mrs Ball said she would if Cllr Miss Reynolds could not make it. The Clerk will inform Richard Amery.
The Clerk reported that he has spoken to Richard Amery and he has confirmed that he will be the Army representative to Shipton Bellinger Parish Council.
CLOSE OF THE MEETING.
Cllr Mrs ball thanked everyone for coming and closed the meeting.
DATE OF THE NEXT MEETING
12th May 2008 at 7pm followed by the AGM at 7.30pm.